All Submissions

Purpose

All Submissions is the full roster of every paper in your program. A row of status filters across the top shows live counts, and the table lets you sort, inspect, download, email, and clean up submissions — all from one place.

When you use it

• To find a paper and open its full detail or edit it.
• To see each paper's track, or group the roster by track.
• To download a submission's PDF or view the page count.
• To look up an author's profile, or email one paper's authors or a batch.
• To remove a paper (soft-delete, with optional author notification), restore a deleted one, or permanently delete a withdrawn paper.

Walkthrough

1. 1

   Open the Submissions tab and stay on the All Submissions sub-tab.

2. 2

   Use the status buttons — All, Draft, Submitted, Review, Accepted, Rejected, Revision, and Withdrawn — to filter the table. Each button shows its current count.

3. 3

   Sort by clicking the Paper ID, Title, Track, Authors, Status, or Submitted column headers; click again to flip the direction. The Track column appears only when some paper has a track; long track names are shortened — hover one to read it in full. When the program uses page limits, the Pages count turns red when a paper is over its category's total (for example after you tighten a limit) and amber when the author kept a category whose minimum the paper doesn't reach; hover for the main / references / appendix breakdown. Over page limit shows only the red rows.

4. 4

   Click a paper's title, or its View & Edit Submission icon, to open Submission Details. From there use Edit, Email Authors, or Delete, and click a file name to open the PDF. See Edit a submission for changing title, track, category and co-authors. The breadcrumb and Submissions links bring you back to this console tab. Use the View Authors icon on the row to open the author profile modal.

5. 5

   On a narrow screen the table scrolls sideways: use the scrollbar just above the table, or the one at its bottom.

6. 6

   To message several papers at once, tick their checkboxes and click Group Email — the selected authors are added to the message.

7. 7

   To remove an active paper, open it and click Delete on its Submission Details page (or use Delete in the submissions list). Pick a Reason: Duplicate submission (optionally give the number of the copy that remains), Submitted to the wrong program, Withdrawn at the author's request, or Other (with a note). Add an optional Note to the authors. With Notify authors checked (the default), the submitting author and the co-authors get an AirBalloon notification, a Webmail message and an email explaining why; untick it for test entries. The authors no longer see the paper in their Author Console. The paper can be restored later.

8. 8

   Click Deleted (shown only when soft-deleted papers exist) to review and Restore Selected deleted papers.

9. 9

   For a Withdrawn paper you can Revert Withdrawal to put it back to its previous status, or Permanently Delete it (this requires typing DELETE to confirm and cannot be undone).

10. 10

    At the bottom, set how many rows to Show per page and use the page controls to move through the roster.

Tips