Settings

Purpose

The Settings tab is where you configure everything about your program. It's organized into sub-tabs — Program Info, Review Config, Tracks, Submission Config, Important Dates, SAC/AC, Camera-Ready, and Email Templates — and each sub-tab has its own Save button, so you save one section at a time.

When you use it

• When setting up a new program before the call for papers opens.
• To choose your review mode (Direct, Two-Stage Rolling Review, or Instant AI Review) and your committee structure (SAC / AC / Ethics Chair / bidding).
• To define tracks, submission types, and abstract or withdrawal rules.
• To set your important dates and customize decision-notification emails.
• To configure what authors must submit at camera-ready time.

Walkthrough

1. 1

   Open the Program Chair Console, select your program, and click the Settings tab. Use the sub-tab bar to move between sections.

2. 2

   Program Info — edit the program Name, Acronym, Description, Contact Email, and Email Sender Name, and toggle whether this is the Main Program for the conference. Under the description, turn on Display in the Submission Portal to show it on your program's card and list row in the public and signed-in Submission Portal, and on its entry in the Reviewer Portal where people volunteer to review (off by default). Click Save Program Info.

3. 3

   Review Config (Full tier) — pick the Review Mode (Direct Submission is the default), set Minimum Reviews Per Paper, and turn on the committee structure you need: Senior Area Chair (SAC), Area Chair (AC), Ethics Chair, and Enable Reviewer Bidding. Choose a Review Form Template (preview it first), set the Review Commitment Requirement, and configure the embedded Desk Rejection policy. Click Save Review Config to save all of it, including desk rejection.

4. 4

   Tracks — add tracks authors choose from at submission time (type a name and click Add Track, or use the example quick-add buttons), then click Save Tracks. With no tracks, submissions attach to the program directly.

5. 5

   Submission Config — configure submission types (for papers, pick the Paper Format Categories authors choose from: Full Paper, Short Paper, Poster Paper, Demo Paper, Extended Abstract, Position Paper, or add your own). Turn on Set page limits per category to give each category a page range: Main text min – max (a blank side means no limit), References and Appendix (Unlimited / None / Up to N), and a Total max. Presets start with typical numbers; every name and number is editable, and the sentence under each row is what authors read. Only the total is enforced (a PDF over it can't be submitted); main text, references and appendix are shown for reference, and a paper below the main-text minimum is moved to the category that fits, with a notice. Turning the switch off keeps the numbers but stops showing and checking them. Page limits apply to paper categories only — never to proposals, talks or other submission types. Ask authors for a license (paper only; on with CC BY 4.0 for new programs, off for older ones) adds a License field to Submission Info: tick the Creative Commons licenses authors may choose from. With one license ticked every paper gets it; with several, authors pick one (CC BY 4.0 preselected). This is only the license of the submitted version; the camera-ready publication agreement follows the conference's publisher. Then choose the Archive default authors see preselected (Archival, the default, or Non-archival; authors can change it when they submit), optionally Enable Abstract Submission (with title, text-only vs. with-PDF, and word limits), and set the Withdrawal Policy (inherit the conference policy or override it). Click Save Configuration.

6. 6

   Important Dates — set your program's schedule. The editor adapts to your review mode: Direct and Instant AI use the smart date editor; Two-Stage Rolling Review uses the rolling-cycle editor.

7. 7

   SAC/AC (Full tier) — tune the senior-area-chair / area-chair recommendation algorithm and preferences used when suggesting chairs.

8. 8

   Camera-Ready (Full tier) — choose the Required Materials (poster, slides, video, source files, copyright form, registration receipt), set File Size Limits, and, if video is required, set duration and resolution. Publisher and copyright are inherited from the conference. Click Save Camera-Ready Settings.

9. 9

   Email Templates — customize the decision-notification emails (accept as full / short / poster, and rejection). Click Edit on a template, change the Subject and Body (HTML, Preview, Plain Text), use the listed variables like {{authorName}}, and click Save Template.

Tips