Programs

Purpose

The Programs tab is where you build the structure of your conference. A program is one logical submission stream — a main paper track, a workshop, a poster/demo session, a keynote or panel call, or a container that groups several sub-programs together. Each program gets its own submission type, timeline, committee, and (on the Full tier) review workflow.

This tab also gives you a read-only overview of how each program is doing: total submissions, and — on the Full tier — how many are under review, accepted, and rejected.

When you use it

• At setup, to create your first program before any call for papers can open.
• When you add new streams later (a workshop track, a poster session, a late-breaking-results call).
• To reorder how programs appear, activate or deactivate a stream, or rename and reconfigure one.
• To check headline numbers per program and across the whole conference.

Walkthrough

Create a program

1. 1

   Open the Conference Leadership Console, pick your conference, and open the Programs tab.

2. 2

   Click Create Program (top right). If the tab is empty, use Create First Program in the center of the page.

3. 3

   In Program Info, enter the program name, acronym, and description, and choose a program type: Paper, Proposal, Poster / Demo, Keynote / Panel, Workshop Container, or Session Container. Add any tracks for this program here.

4. 4

   In Submission, configure what authors submit — the submission type and content fields such as abstract, keywords, and PDF.

5. 5

   In Dates, set the program's deadlines. These default from the conference's dates and can be adjusted per program.

6. 6

   For paper programs that use a non-AI review mode, set the review configuration in the Review step. (This step is skipped for program types and review modes that don't need it.)

7. 7

   Finish on the Create step. The new program appears as a card in the grid.

Structure and reorder programs

1. 1

   Reorder: drag a program card by its handle to change the order. The new order is saved automatically and drives how programs are listed.

2. 2

   Container programs (Workshop / Session containers) show Sub-Programs, Committee, and Dates buttons. Use Sub-Programs to add and manage the workshops or sessions grouped inside.

3. 3

   A grouped Sub-Programs card sits under each container — click View on it to jump into the sub-programs for that container.

Manage an existing program

1. 1

   Edit a program (name, type, submission settings, tracks) with the Edit button on its card.

2. 2

   Activate / deactivate a program with the pause/play icon to open or close it without deleting anything.

3. 3

   Dates opens the program's important-dates editor.

4. 4

   Submissions, Committee, and Reviews open read-only oversight views for that program.

5. 5

   Delete removes a program. A program that still has submissions cannot be deleted — clear its submissions first. Deleting also removes that program's committee assignments, invitations, email templates, and tracks, and cannot be undone.

Add, edit, or delete tracks

Tracks are topic areas inside a program (e.g. "NLP", "Vision") that share the same submission rules and timeline. Manage them under Program Tracks when creating or editing a program.

1. 1

   In the program editor, go to Program Tracks and click Add Track.

2. 2

   Enter a Track Name. For the Code — the short badge shown next to the track name — either type one or click Auto to generate it from the name.

3. 3

   Pick a Color from the preset circles, or click the dashed custom circle to open a color picker and choose any color. Optionally add a Description, then click Add Track.

4. 4

   Edit a track later with its pencil icon — the form reopens as Update Track, prefilled; change the name / code / color / description and click Update Track to save it in place (no need to delete and re-add).

5. 5

   Delete a track with its trash icon.

Tips